Direct Procurement Maturity Assessment

Before You Start

Which best describes your role?

Your answer decides which results are highlighted for you. The questions and scoring are the same for every role.

Category Strategy

How does your team manage direct material categories today?

Pick the answer closest to how your team works today.

We don't have a written category strategy. Decisions get made deal by deal. Category strategies exist as slide decks or documents. We write them once and rarely revisit them. Category strategy runs as a defined process inside a system, from market analysis through execution, and we keep it current. AI updates our category strategy as market and supplier conditions change.

BOM & Component Sourcing

How does your team source components across a multi-level bill of materials?

Pick the answer closest to how your team works today.

Each plant sources its own components, in its own spreadsheet, with no shared view across the business. We've started consolidating bill-of-materials data centrally, but plants still work from their own versions day to day. Every plant works from one shared, current view of components and where they're sourced, so we can spot overlap and negotiate volume across the business. The system flags component risk and sourcing opportunities automatically as bills of materials change, across every plant at once.

Strategic Sourcing Optimization

How does your team evaluate bids and award direct material business?

Pick the answer closest to how your team works today.

We award business to whoever quotes the lowest unit price. We compare a few quotes on price and basic terms, mostly by hand. We evaluate bids on total landed cost, including tariffs, lead time and risk, using tools that model the trade-offs. An optimization platform weighs hundreds of award combinations against our cost, risk and policy rules, and recommends or awards the business.

Supplier Information & Risk

How does supplier qualification and risk factor into your sourcing decisions?

Pick the answer closest to how your team works today.

We check a new supplier's basics informally, if at all, and it has no bearing on who wins the business. Suppliers go through a qualification and ESG checklist before onboarding, but it happens separately from the sourcing decision. Supplier risk and ESG scores feed directly into how we evaluate and award sourcing events. Risk and ESG scores update automatically and factor into every award decision without manual review.

Total Spend Integration

How are your direct and indirect procurement teams and systems set up?

Pick the answer closest to how your team works today.

Direct and indirect procurement run as separate teams, on separate systems, with no shared view of total spend. Direct and indirect procurement share some reporting, but the teams and the day-to-day systems stay separate. Direct and indirect procurement work from a shared platform for most core processes, with a combined view of spend. Direct and indirect procurement run on one platform, with one view of total spend.

Closed-Loop Value Realization

How does your team track negotiated savings through to the P&L?

Pick the answer closest to how your team works today.

We negotiate savings, but we don't track whether they actually show up in the P&L afterward. We track negotiated savings in a spreadsheet, but confirming they hit the P&L takes manual follow-up with finance. Savings are tracked from identified through negotiated, with a regular process to confirm what showed up on the P&L. Savings are tracked automatically from identified to negotiated to realized, and finance sees the same number procurement does, in real time.

Your Direct Procurement Maturity

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Your level in each of the six areas, and where the biggest gaps are
What looks like for people, process and technology
The next step for your team
The maturity guide (PDF)

Your Direct Procurement Maturity

Download Your Guide (PDF)

Your maturity in each area

From the action items in Coupa's The New Era of Direct Spend.

What looks like

People
Process
Technology

Organizations at peak maturity see

2.6x

greater ROI than their peers
31%

fewer FTEs required to achieve results
19%

lower cost as a percentage of spend

Source: The Hackett Group, Transform Procurement with Gen AI, 2025, cited in Coupa's The New Era of Direct Spend.

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Direct Procurement Maturity Assessment

How mature is your direct procurement operation?

Organizations at peak maturity see

Which best describes your role?

How does your team manage direct material categories today?

How does your team source components across a multi-level bill of materials?

How does your team evaluate bids and award direct material business?

How does supplier qualification and risk factor into your sourcing decisions?

How are your direct and indirect procurement teams and systems set up?

How does your team track negotiated savings through to the P&L?

Get your full results and the maturity guide

Your maturity in each area

What looks like

People

Process

Technology

Organizations at peak maturity see

Recommended reading

Talk through your result with a Coupa specialist